The importance of The Certificate of Origin in the field of import and export
What is The Certificate of Origin?
A Certificate of Origin (CO) is an important international trade document that certifies that goods in a particular export shipment are wholly obtained, produced, manufactured or processed in a particular country. They declare the ‘nationality’ of the product and also serve as a declaration by the exporter to satisfy customs or trade requirements.
COs are requested by customs, banks, private stakeholders and importers for several purposes. Almost every country in the world requires CO for customs clearance procedures: when determining the duty that will be assessed on the goods or, in some cases, whether the goods may be legally imported at all.
There are two types of COs that chambers can issue:
- Non-Preferential COs which certify that the goods are subject to no preferential treatment. These are the main type of COs that chambers can issue and are also known as “Normal COs”.
- Preferential COs, which certify that goods are subject to reduced tariffs or exemptions when they are exported to countries extending these privileges. These COs tend to be closely associated with Regional Trade Agreements.
Obtaining a C/O in Vietnam typically consists of the following two steps:
Step 1: Create the trader profile (applicable to the first C/O applicant).
The trader profile must be registered with the appropriate authority upon the first C/O issuance. The trader profile must be registered through the electronic C/O issuance system at www.ecosys.gov.vn or another website designated by the Ministry of Industry and Trade. The trader’s profile includes:
a specimen signature of the trader’s legal representatives who must be registered or an authorized person who signs the application for issuance of the C/O or signs the C/O, and a specimen seal of the trader;
a copy of the business registration certificate (stamped by the trader as a true copy of the original);
a list of manufacturing facilities producing the goods seeking C/O (if any)
Step 2: Request the issuance of a C/O.
The trader can register for the issuance of C/O online at www.ecosys.gov.vn or another website of the issuing authority designated by the Ministry of Industry and Trade, or submit the application for issuance of C/O in person at the issuance authority’s head office. The dossier must include the following:
An application form for C/O issuance;
A C/O samples were placed that has been completely filled. This form will differ depending on the export destination.
A printed customs declaration for export. If exported goods are exempt from customs declaration under the law, a copy of the customs declaration is not required.
A commercial invoice copy (stamped as a true copy of the original by the trader);
In the absence of a bill of lading, a copy of the equivalent transport document (stamped as a true copy of the original by the trader). If the exported goods are shipped without a bill of lading or other transport documents as required by law or international practice, the trader is exempt from submitting the above-mentioned document.
A detailed list of exported goods that qualify for preferential or non-preferential rules of origin, in the form prescribed by the Ministry of Industry and Trade;
A declaration of origin provided by the manufacturer or supplier of originating material or locally produced originating good in the form prescribed by the Ministry of Industry and Trade, if such material is used in the subsequent stage to produce another good.
A copy of a good manufacturing process (stamped by the trader as a true copy of the original);
In exceptional circumstances, the issuing authority may conduct an inspection visit to the trader’s manufacturing facility as prescribed in Clause 1 Article 28 of Decree 31/2018/ND-CP; or require the applicant to submit copies of the following documents (stamped as a true copy of the original by trader): a customs declaration of materials imported and used in the production of exported goods (if imported materials are used in the production of exported goods); export license (if any); other documents as deemed necessary.
The issuing authority must notify the system of the processing result within 6 working hours of receiving a complete and valid electronic application.
The issuing authority shall provide a hardcopy of the processing result to the applicant within 2 working hours of receiving an application for issuance of the Certificate of Origin and a hardcopy of C/O that has been filled out completely and correctly
For quick and convenient registration of the certificate of origin, please visit www.airasiacargo.vn or www.indochinapost.com for more details. Airasia Cargo is proud to have many years of reliable experience handling certificates of origin.
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